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Space Needs Study - What is it?
A space needs assessment is a systematic study of a building and its occupants for the purpose of determining if the design and size of the structure meet the needs of the occupants.  Using quantitative and qualitative methodologies, architects use the process of a space needs analysis to identify needs, or gaps, between a buildings current condition and the users desired conditions or wants. The assessment becomes a planning mechanism for developing or re-purposing an outdated structure into a building that supports an organization’s mission and objectives. 

The components of the assessment often include current site evaluation, facility condition analysis, programming, and conceptual budgeting for project and construction costs.  The comprehensive, thorough process offers a credible projection of space needs for current and future uses.

A space needs analysis is a project managed by architects with expertise in various industry disciplines.  The entire process typically requires 12-16 weeks for completion.  The final product is a comprehensive report that includes an executive summary, analysis of the existing facility, overall facility space needs, as well as parking and traffic flow requirements.  The report also includes preliminary building concepts through the use of overlays and block & stack diagrams.  The study also provides suggestions for design, sustainability, and cost estimates for recommended improvements. 

Why is the Village Pursuing a Space Needs Analysis Study?
The Civic Center, built circa 1929, was originally designed as a junior high school.  In the early 1940’s, a gymnasium and additional classrooms were added to the original building.  In 1970, the Village purchased the Duane Street Junior High School from School District 41 and repurposed the facility to consolidate Village services.  Portions of the building were modified to include the Village Board Chambers and public meeting spaces.  Offices were also established for the Village Administration, Finance, and Planning & Development Department.  A segment of the ground floor was adapted for use by the Police Department.

Over the last 40 years, various mechanical system and space modifications have been completed.  Technological improvements have also been integrated into the building.  While repairs and modest improvements continue, the Village has yet to complete a comprehensive analysis of the current and future use(s) of the Civic Center.  Understanding the number of changes in the “way we do business” within the workforce since the building was first occupied, it is therefore essential that the Village identify the existing limitations in the workplace that impact our ability to deliver professional government services.

Space Needs Analysis Reports
In 2012, Dewberry Architects was chosen to conduct a space needs analysis of the Glen Ellyn Civic Center following a comprehensive request for qualifications process. From their analysis, they found a variety of deficiencies within the Civic Center space, including use of space and amount of available space. As a result, Dewberry compiled a study noting these deficiencies, and created a variety of different scenarios for additions and space relocations to better fit the needs of Village Departments. Some of these scenarios include adjustments to the current site and others included off-site relocation of the Police Department. This final report can be found below.
In 2013, the Village sought additional considerations from Dewberry related to the development of a Police Department at other off-site locations. Considered by Dewberry were the Spring Avenue Recreation Site (currently owned by the Glen Ellyn Park District) and Panfish Park (owned by the Village). An updated study reflecting these additional locations was finalized, and can be found below.
Glen Ellyn Civic Center
Office Hours
Monday-Friday 8:00 a.m. to 4:30 p.m.
535 Duane St. Glen Ellyn IL. 60137
(630) 469 5000
©Village of Glen Ellyn, IL